AI automation for Recruitment Agencies

The repeatable commercial work that buries the desk, not the recruiting itself. The ones that pay back fastest are candidate and client follow-up, call notes into the CRM, interview scheduling, shortlist building and weekly pipeline reporting. Take follow-up. Most candidates want a faster reply than they get, and good people go cold while a consultant is heads-down on another role. We build an engine that watches the CRM for untouched candidates and stalled vacancies, then drafts the next message for one-click send, with the low-risk nudges going out on their own. The same pattern clears the scheduling tennis and the notes nobody types up after a screen. We build into the CRM and inbox you already run, so it works inside the day, not in another tab you stop opening. The placing stays with your recruiters. The admin around it leaves.

No, and anyone selling you that is selling a fantasy. The value on a recruitment desk is the candidate read, the client relationship and the judgement on who fits a brief, and AI is worst at exactly those. What it is good at is the work around them. The follow-up nobody got to. The interview booking that turns into a week of email tennis. The call notes that never make the CRM. We take that off your recruiters so their day goes back to sourcing, qualifying and selling, and so the desk is not capped by how fast one person can type. Think of it as handing every consultant back the hours they lose to admin, not swapping them out. The chasing, the scheduling and the data entry go. The candidate call, the client read and the close stay human. That line is deliberate, and we hold it.

Usually not. We build around the CRM you already run, whether that is Bullhorn, Vincere, JobAdder or something lighter. The point is to make the system you have actually work, not to sell you a migration you did not ask for. If the data is a mess, and on most desks it is, we can tidy and dedupe it as part of the build, merging duplicate candidate records and filling the gaps that make your placements harder to find. We can also fix the reason it got messy, by capturing call notes and updating the right fields automatically after every screen, so the record stays current without anyone typing it up. You do not have to rip anything out to get started, and you should not have to. We make the desk faster on the tools you have, then leave you running them.

Most builds ship in two to four weeks at a fixed price, typically between £4,000 and £15,000 depending on scope. Fixed means fixed. We scope it, quote it, and that is the number, with no hourly surprises and no open-ended retainer. Before any of that, we agree the success metric in writing, in hours saved or placements protected, so we both know what the build is supposed to move. For a follow-up engine, that might be every untouched candidate getting a nudge inside a day instead of slipping for a week. Payment is half on signature and half on handover. You get the build, a documented handover and a 30-day warranty on what we shipped. If you want us close after that, the optional monthly Embed keeps the work current as your roles and tools change, but it is never a condition of the build. Most agencies take one build and run it themselves.

Start with the free audit, before you spend anything. Send us the one workflow eating the most time, the candidate chasing or the interview scheduling, and within 48 hours we send back a short walkthrough and a straight answer on what is worth automating and what it would give back in hours and pounds. Say it is scheduling. We would show you exactly where the email tennis goes and what booking, reminders and reschedule logic would claw back across a week. If it is not worth building, we tell you, and we tell you why. We would rather lose the build than ship something that does not move a number. There is no pitch on the call and no obligation after it. The audit is how most agencies start with us, because it costs you one workflow and an email, and you get an honest read either way.